Quick answer
A 1MB target works for most email providers and upload portals. Compress images inside the PDF first for the biggest size reduction.
Recommended tool
Use Compress PDF for this workflow. The linked tool page includes the active converter, steps, privacy notes, FAQs, and related format helpers.
Step-by-step workflow
- Open the recommended converter tool.
- Add your file or content.
- Choose the output settings that match the upload requirement.
- Download the result and compare quality, file size, and compatibility.
Related free tools
Privacy note
Keep the source file saved until the output is verified. Browser-local tools avoid uploads where possible, and heavy conversions use encrypted temporary processing only when the format requires it.